Kilgore College campuses will delay opening until 10 a.m. Friday, Jan. 10, due to possible inclement weather.

Menu

Refund & Withdrawal Policy

The student is personally responsible for withdrawing from enrollment. Students wishing to withdraw from a class must first meet with their instructor or an academic advisor to begin the withdrawal process. Students wishing to withdraw from school must do so through the Office of Admissions and Registrar in Kilgore or the KC-Longview office. Requests received after close-of-business will be processed the next business day. Students eligible to web register may withdraw from classes online through the end of Late Registration. Students who withdraw once the semester begins may be required to re-pay a portion of financial aid already received.

Students withdrawing prior to the first day of the semester and through the census date of the semester will receive no grade. After that time, the student receives a grade of “W” until the withdrawal deadline has passed.  Flex class withdrawal dates vary (see flex withdrawal/refund schedule below. The ultimate responsibility for withdrawing is on the student. Students who fail to officially withdraw may receive a grade of “F” for the semester and may have to re-pay financial aid.

Refund Schedule: According to the following percentage schedules, the college calculates refunds for courses dropped or for withdrawal from school within the first 20 class days of a long semester or seven class days of a summer term.

Flex Course Refund Schedule

# of Weeks in Class Census Date & Last Class Day to Drop Without a Grade Last Class Day for 70% Refund Last Class Day for 25% Refund Last Day to Drop with a "W" (75% of Class)
# of Weeks in Class
1
Census Date & Last Class Day to Drop Without a Grade
1st
Last Class Day for 70% Refund
2nd
Last Class Day for 25% Refund
N/A
Last Day to Drop with a "W" (75% of Class)
4th Day
# of Weeks in Class
2
Census Date & Last Class Day to Drop Without a Grade
1st
Last Class Day for 70% Refund
2nd
Last Class Day for 25% Refund
NA
Last Day to Drop with a "W" (75% of Class)
1 Week, 3 Days
# of Weeks in Class
3
Census Date & Last Class Day to Drop Without a Grade
2nd
Last Class Day for 70% Refund
3rd
Last Class Day for 25% Refund
4th
Last Day to Drop with a "W" (75% of Class)
2 Weeks, 3 Days
# of Weeks in Class
4
Census Date & Last Class Day to Drop Without a Grade
3rd
Last Class Day for 70% Refund
4th
Last Class Day for 25% Refund
5th
Last Day to Drop with a "W" (75% of Class)
3 Weeks
# of Weeks in Class
5
Census Date & Last Class Day to Drop Without a Grade
4th
Last Class Day for 70% Refund
5th
Last Class Day for 25% Refund
6th
Last Day to Drop with a "W" (75% of Class)
3 Weeks, 4 Days
# of Weeks in Class
6
Census Date & Last Class Day to Drop Without a Grade
4th
Last Class Day for 70% Refund
5th
Last Class Day for 25% Refund
7th
Last Day to Drop with a "W" (75% of Class)
4 Weeks, 3 Days
# of Weeks in Class
7
Census Date & Last Class Day to Drop Without a Grade
5th
Last Class Day for 70% Refund
7th
Last Class Day for 25% Refund
9th
Last Day to Drop with a "W" (75% of Class)
5 Weeks, 2 Days
# of Weeks in Class
8
Census Date & Last Class Day to Drop Without a Grade
6th
Last Class Day for 70% Refund
8th
Last Class Day for 25% Refund
10th
Last Day to Drop with a "W" (75% of Class)
6 Weeks
# of Weeks in Class
9
Census Date & Last Class Day to Drop Without a Grade
7th
Last Class Day for 70% Refund
9th
Last Class Day for 25% Refund
11th
Last Day to Drop with a "W" (75% of Class)
6 Weeks, 4 Days
# of Weeks in Class
10
Census Date & Last Class Day to Drop Without a Grade
7th
Last Class Day for 70% Refund
9th
Last Class Day for 25% Refund
12th
Last Day to Drop with a "W" (75% of Class)
7 Weeks, 3 Days
# of Weeks in Class
11
Census Date & Last Class Day to Drop Without a Grade
8th
Last Class Day for 70% Refund
10th
Last Class Day for 25% Refund
14th
Last Day to Drop with a "W" (75% of Class)
8 Weeks, 2 Days
# of Weeks in Class
12
Census Date & Last Class Day to Drop Without a Grade
9th
Last Class Day for 70% Refund
12th
Last Class Day for 25% Refund
15th
Last Day to Drop with a "W" (75% of Class)
9 Weeks
# of Weeks in Class
13
Census Date & Last Class Day to Drop Without a Grade
9th
Last Class Day for 70% Refund
13th
Last Class Day for 25% Refund
16th
Last Day to Drop with a "W" (75% of Class)
9 Weeks, 4 Days
# of Weeks in Class
14
Census Date & Last Class Day to Drop Without a Grade
10th
Last Class Day for 70% Refund
13th
Last Class Day for 25% Refund
17th
Last Day to Drop with a "W" (75% of Class)
10 Weeks, 3 Days
# of Weeks in Class
15
Census Date & Last Class Day to Drop Without a Grade
11th
Last Class Day for 70% Refund
14th
Last Class Day for 25% Refund
19th
Last Day to Drop with a "W" (75% of Class)
11 Weeks, 2 Days
# of Weeks in Class
16
Census Date & Last Class Day to Drop Without a Grade
12th
Last Class Day for 70% Refund
15th
Last Class Day for 25% Refund
20th
Last Day to Drop with a "W" (75% of Class)
12 Weeks

16-Week Refund Schedule (Spring)

Drop Time Refund Amount
Drop Time
Prior to the first day of class
Refund Amount
*100%
Drop Time
During the first 15 days
Refund Amount
70%
Drop Time
During 16th thru 20th class days
Refund Amount
25%
Drop Time
After the 20th class day
Refund Amount
No Refund

8-Week Classes (Spring 1)

Drop Time Refund Amount
Drop Time
Prior to the first day of class
Refund Amount
*100%
Drop Time
During the first 8 days
Refund Amount
70%
Drop Time
During 9th thru 10th class days
Refund Amount
25%
Drop Time
After the 10th class day
Refund Amount
No Refund

8-Week Classes (Spring 2)

Drop Time Refund Amount
Drop Time
Prior to the first day of class
Refund Amount
*100%
Drop Time
During the first 8 days
Refund Amount
70%
Drop Time
During 9th thru 10th class days
Refund Amount
25%
Drop Time
After the 10th class day
Refund Amount
No Refund

Other important financial aid dates for 2024-25

Fall 1

  • 1st Class Day:  August 26, 2024
  • 12th Class ORD: September 11, 2024
  • Financial Aid Hours locked for Fall 1:  September 12, 2024
  • Aid Adjusted on Accounts: September 12 – 13, 2024
  • Anticipated Aid Removed and Aid Disbursed to Cashier’s Office:  September 16, 2024
  • Non-Payment Drop: September 17, 2024
  • Refund Date: September 30, 2024

Fall 2

  • 1st Class Day:  October 21, 2024
  • Fall 2 Class ORD: October 28, 2024
  • Financial Aid Hours locked for Fall 2:  October 29, 2024
  • Aid Adjusted on Accounts: October 29 – 30, 2024
  • Anticipated Aid Removed and Aid Disbursed to Cashier’s Office:  November 4, 2024
  • Non-Payment Drop: November 5, 2024
  • Refund Date: November 11, 2024

Spring 1

  • 1st Class Day:  January 13, 2025
  • 12th Class ORD: January 29, 2025
  • Financial Aid Hours locked for Spring 1:  January 30, 2025
  • Aid Adjusted on Accounts: January 30 – 31, 2025
  • Anticipated Aid Removed and Aid Disbursed to Cashier’s Office:  February 3, 2025
  • Non-Payment Drop: February 4, 2025
  • Refund Date: February 17, 2025

Spring 2

  • 1st Class Day:  March 17, 2025
  • Spring 2 ORD: March 24, 2025
  • Financial Aid Hours locked for Spring 1:  March 25, 2025
  • Aid Adjusted on Accounts: March 25 -26, 2025
  • Anticipated Aid Removed and Aid Disbursed to Cashier’s Office:  March 31, 2025
  • Non-Payment Drop: April 2, 2025
  • Refund Date: April 7, 2025

Summer

  • 1st Class Day of May Mini:  May 12, 2025
  • Summer 2 ORD: July 10, 2025
  • Financial Aid Hours locked for Spring 1:  July 11, 2025
  • Aid Adjusted on Accounts: July 11, 2025
  • Anticipated Aid Removed and Aid Disbursed to Cashier’s Office:  July 14, 2025
  • Non-Payment Drop: July 15, 2025
  • Refund Date: July 28, 2025